ESPID 2017 Reimbursement Rules and Procedures

​​Cl​aims for airfares must be in accordance with the following:

  • Maximum reimbursement limit with domestic flightsup to 200€
  • Maximum reimbursement limit with flights from Europe (not including Scandinavia)up to 400€
  • Maximum reimbursement limit with flights from Scandinavia/Middle East: up to 600€
  • Maximum reimbursement limit with flights from North America/Canada:
  • East Coast: up to 1500€
  • West Coast: up to 1800€
  • Maximum reimbursement limit with flights from South America:
  • North: up to 1500€
  • South: up to 1800€
  • Maximum reimbursement limit with flights from Australia:
  • East: up to 2300€
  • West: up to 2000€
  • Maximum reimbursement limit with flights from Africa: 1200€
  • Maximum reimbursement limit with flights from Asia: 1800€
  1. Claims exceeding these amounts will not be reimbursed unless negotiated and agreed well in advance with the organisers via the Meeting Secretariat.
  2. Costs of ground transportation both ways will also be reimbursed as long as the total is within the limit indicated above. Rules: payment upon submission of original receipts only. Standard class (train/coach) fares only, where applicable. Car mileage is paid at standard rates as determined by ESPID.
  1.  Accommodation will normally be for a maximum of the 4 nights of the Annual Meeting (Tues‑Fri) bed and breakfast in the designated headquarter hotels reserved by the organisers. Reimbursement of additional nights is permitted for Board members and committee chairs where this is specifically to permit attendance of meetings relating to ESPID business (including the Walter Marget Workshop and Master Class).
  2. Reimbursement of costs will be processed only after the Meeting. Please keep receipts for all of your expenses. Following the Meeting, you will receive an interactive link where you will be able to upload your receipts, banking details and submit your claim.
  3. No other expenses besides those listed will be reimbursed.

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